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Material Review Process
What Materials Must be Submitted?
The Centers for Disease Control and Prevention requires that an
HIV/AIDS Material Review Panel approve all HIV/AIDS
educational material purchased or developed with federal
monies prior to use. This applies to material used by staff
supported with CDC monies. Educational material include:
1. Written
2. Pictorials
3. Audiovisuals
4. Questionnaires, survey instruments, and client
satisfaction surveys
5. Conference agendas
6. Educational session plans
7. World Wide Web pages
World Wide Web pages must display a content notice. The
notice informs web users the type of information they may
encounter on your site that provides educational information
on HIV/AIDS. This applies to all websites funded in part or
completely with CDC funds. Web site approval must occur
prior to public viewing activation. Call Frank E. Hayes at
360-236-3486 if you would like sample content language.
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How Do You Submit Materials?
The
State HIV/AIDS Review Panel does not meet on a
routine basis. The Panel remains ready to review
materials as they arrive.
Mail a submission
letter and five copies of your material to
the Panel Chair.
Sample Letter.
Frank
E. Hayes
Washington State Department of Health
HIV
Prevention and Education Services
PO Box 47840
Olympia, Washington 98504-784
The
letter must indicate:
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Intended
population
-
Program/intervention name and goal
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Material type (e.g., flyer, video, pamphlet, etc.)
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Contact information
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Website review request must include the URL
The Chair will respond to your request by sending a letter
outlining the review process. The
review process takes about four weeks. The process includes
chair criteria review, select & mail material to Panel members,
review time & feedback return, and provide agency with Panel
members results.
Risks
transmission categories used by the Panel include general
population, youth at risk, Men Who Have Sex with Men, Injection
Drug Users, heterosexual, HIV positive,
transgender and other (specify). If your material focuses on a
subpopulation, please state the subpopulation. General Public
materials providing sexually transmitted disease education must
comply with RCW 70.24.200 and emphasize the importance of
abstinence, sexual fidelity and the avoidance of substance
abuse.
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HIV/AIDS
Prevention and Education Services
